Mobile app · Free
Headstart Vehicle Logbook
Record each trip in seconds. Business and private travel are split for you, every tax year is kept apart, and one tap turns your logbook into a tax-ready Excel file.
Headstart Consult CC
Smart tools for a head start.
We build simple, practical digital tools that take the admin out of everyday work, so you can spend your time on what matters.
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What your logbook looks like
Example trips, tax year 2026/27 (1 Mar 2026 – 28 Feb 2027)
| Date | Opening km | Closing km | Trip | Reason | Business km | Private km |
|---|---|---|---|---|---|---|
| 2026-10-05 | 45 210.0 | 45 262.0 | Pretoria → Menlyn Maine | Property inspection | 52.0 | 0.0 |
| 2026-10-05 | 45 262.0 | 45 318.0 | Menlyn Maine → Sandton | Client meeting | 56.0 | 0.0 |
| 2026-10-06 | 45 318.0 | 45 337.0 | Sandton → Home | Private | 0.0 | 19.0 |
| Total | 108.0 | 19.0 |
Features
Everything a logbook needs, nothing it doesn't
Minimal typing
The date, opening reading and starting address fill in for you. Type the closing reading and where you went.
Business and private, split
Tap Business or Private and the distance is counted in the right column automatically.
One tap to Excel
A tidy spreadsheet with a summary, a tab per tax year and every trip, ready for your accountant or tax authority.
Tax years, your way
Set the day your tax year ends: the end of February in South Africa, 5 April in the UK, or your company's year-end.
Records kept for up to 10 years
Choose how many tax years to keep. The app reminds you before anything old can be removed, and never deletes on its own.
Works offline
Record trips without signal. Kilometres or miles, for individuals and fleet owners with pool vehicles.
How it works
Three steps, then just drive
Set up once
Enter the vehicle, your starting odometer reading and address, and when your tax year ends.
Record each trip
At the end of a trip, add the destination, reason and closing reading. The next trip starts where this one ended.
Export to Excel
Save a copy whenever you like. It is your backup and the file you hand in at tax time.
Pricing
Free to use. Pay once if you want more.
Free
R0
always
- All logbook features
- Excel export
- Banner advertising
Ad-free
R49.99
once-off, no subscription
- Everything in Free
- Ads permanently removed
Professional
R99.99
once-off, no subscription
- Everything in Ad-free
- Up to 10 vehicles
- PDF and CSV export
- Reports and year-on-year graphs
- Backup and restore
Prices are a guide. Google Play shows the final price in your own currency at checkout. Already bought Ad-free? You pay only the difference for Professional.
Your data
Your logbook stays on your phone
No account to create and no server collecting your trips. You decide where your Excel copies go.
- Trips are stored on your own phone, not with us
- Your purchase is linked to your Google account, so it moves with you to a new phone
- Move your logbook to a new phone by importing your Excel file
- Read our privacy policy
Questions
Good to know
Is the Excel file accepted by the tax authority?
The file records each trip's date, odometer readings, route, reason and business or private distance, which is the information tax authorities such as SARS ask for in a travel logbook. Check your own tax authority's current requirements, or ask your accountant. If your tax authority has different requirements, please contact us at ceo@headstartconsult.co.za and we will see whether we can accommodate them.
Can I use it for more than one vehicle?
Yes. The Professional version handles up to 10 vehicles, each with its own setup, trips and Excel file.
What happens if I lose my phone?
Your trips are only on your phone, so save an Excel copy regularly, for example after each day's trips. On a new phone, import that file and carry on where you left off.
Does it work outside South Africa?
Yes. Choose kilometres or miles and the day your tax year ends. Prices on Google Play appear in your own currency.
Is there an iPhone version?
Android comes first, through Google Play. You can already use the app in any phone's web browser with the "Try it in your browser" button.
About us
Practical tools, built by people who use them
Headstart Consult CC is a South African company. Our tools grow out of real working days: the trips, records and paperwork that come with running a business or doing your job well.
Each tool is designed to be quick to learn, to keep your data in your hands, and to give you exactly what you need, without extras you'll never use.
Contact
Get in touch
Questions, suggestions or an idea for a tool that would help your business? We'd like to hear from you.